Booking an Event
Simple events/talks etc.
To book a room for your event contact the Enquiries Office
The Atrium, Front Square
Trinity College
Dublin 2
Telephone: +353-1-896-1724/896-1897
Fax: +353-1-6710037
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Larger or more complicated events/ stunts
You will need to contact the junior Dean 10 working days prior to the event and fill in the request forms, both of which can be found here
https://www.tcd.ie/Junior_Dean/events/
It may speed things along you may also fill out an event management and safety plan and email it to Mr Tom Merriman, College Safety Officer (email: This email address is being protected from spambots. You need JavaScript enabled to view it. ) and TCD Insurance (email: This email address is being protected from spambots. You need JavaScript enabled to view it. ) with a copy to the Junior Dean’s Office (email: This email address is being protected from spambots. You need JavaScript enabled to view it. and email: This email address is being protected from spambots. You need JavaScript enabled to view it. ). You can see a copy below or mail the email addresses given or the Junior Dean for a copy.
Event Safety Management Plan
(Small Events not involving unusual activities, installations or equipment)
|
|
Details |
Additional Detail |
|
Name of Event |
|
|
|
Outline of the event |
|
|
|
Location |
|
|
|
Date/Time |
|
|
|
Expected Number of participants/audience |
|
|
|
Name and contact detail of person in control of event |
|
|
|
Name and contact detail of event Safety Officer |
|
|
|
Permission obtained from JuniorDean |
|
|
|
Facilities Officer consulted |
|
|
|
Stewarding Arrangements |
|
|
|
Equipment/substances being used |
|
|
|
Food being served |
|
|
|
College Emergency Procedures consulted |
|
|
|
First Aid arrangements |
|
|
|
Toilet/Changing facilities |
|
|
|
Drinking Water |
|
|
|
Facilities for disabled |
|
|
|
Risk Assessment completed (See below) |
|
|
|
Safety Announcements drafted |
|
|
Note:
An Event Safety Management Plan should be drawn up for all events outside of the normal teaching/research activities in Schools and Research Institutes, outside of the normal activities of societies and clubs and any event involving members of the public outside the College Community.
College society activities are covered under College insurance. However, all outside service suppliers, hirers, contractors and the like must have adequate insurances and these must be presented to the Director of Buildings
Office for verification in advance of the event.
Many events including all events in external areas of College require the Permission of the Junior Dean – for such events the Event Management Plan must be agreed in advance by the College Safety Officer or the Facilities Officer.
Event Risk Assessment
|
Event Title |
Date of Risk Assessment |
Carried out by |
|
|
|
|
|
Hazard* |
Who may be harmed |
Controls in place |
Risk Assessment |
Additional precautions required |
Person responsible |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
H = High, M = Medium, L= Low
*some sample hazards to consider
Fire Prevention
Overcrowding / Crowd control
College Emergency Procedures
Fire Safety / Evacuation procedures
Safety announcements
Communication with College Authorities
Stages/Structures/Drapes/stage furniture
Lighting/Sound equipment
Audience Seating
Security/theft
Confined Spaces
Heavy Loads/Manual Handling
Hazardous Substances
Compressed gases
Food Handling
Hot work/Naked Flame/Candles
Vehicles/Traffic Management
Special needs / children / elderly / disabled
Electrical Risks/Generators
Working at Height
Working near water
Illness/Injury
Noise
Lone working
